Safe Harbor Privacy Statement

Safe Harbor Privacy Statement

D4, LLC complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland.  D4, LLC has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.  To learn more about the Safe Harbor program, and to view D4, LLC’s certification, please visit http://www.export.gov/safeharbor/

D4, LLC has adopted the 7 safe harbor principles published by the Department of Commerce. The following privacy principles apply to our collection, use, and disclosure of personal data from the European Economic Area.

Notice: D4 does not use customer data for any purpose incompatible with those purposes authorized in its client agreements. Sensitive information is not stored except as directed by D4 clients who own the data and does not transfer to third-parties except as authorized by client.

Choice: Where D4 collects personal information directly from individuals within the European Economic Area, D4 will offer the opportunity to choose (opt out) whether their personal information is:

  • a) To be disclosed to a non-agent third-party or
  • b) Can be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual or corporation.
  • c) For sensitive personal information, D4 will give individuals the opportunity to affirmatively and explicitly (opt in) consent if the information is to be disclosed to a third-party or used for a purpose other than for which it was originally collected or subsequently authorized by the individual.
  • d) D4 will provide individuals with reasonable mechanisms to exercise their choice should circumstances arise.

Onward Transfer: D4 will obtain assurances from its agents that they will safeguard personal information consistent with our own policies. If D4 becomes aware that an agent is using or disclosing personal information in a manner contrary to our policy, D4 will take reasonable steps to prevent or stop such processing.

Security: D4 will take reasonable and responsible steps to protect the personal information in its possession from loss, misuse, unauthorized access, or disclosure.

Data Integrity: D4 will use personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. D4 will take reasonable steps to ensure that personal information is relevant to its intended use, accurate, complete, and current.

Access: Upon request, D4 will grant individuals reasonable access to personal information that it holds about them. In addition, D4 will take reasonable steps to allow individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete.

Enforcement: D4 utilizes the self-assessment approach to assure its compliance with its privacy statement, and will annually self certify with the US Department of Commerce as being in full compliance. D4 will conduct compliance audits to verify adherence to this policy. Any employee that D4 determines is in violation of this policy will be subject to disciplinary action.

D4 will investigate and attempt to resolve any complaints and/or disputes regarding violation of this privacy policy directly with the individual. All complaints/disputes should be addressed to:

D4, LLC
222 Andrews Street
Rochester, NY 14604
safeharbor@d4discovery.com

D4, LLC has further committed to refer unresolved privacy complaints under the US-EU Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU SAFE HARBOR, operated by the Council of Better Business Bureaus.  If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by D4, LLC, please visit the BBB EU SAFE HARBOR web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.